Robert W. Rowe Public Library District

Call to Order: President Brenda Brown called the meeting to order at 7:10pm.  Trustees present:  Lisa Olson, Donna Klein-Acosta, Karen Koubek, Kathy Mufich. Trustees absent: Jamie Walker, John Maurer. Guests present: Debby Smith.

 

Open Forum: None.

 

Minutes from previous meeting: October 8, 2009 Regular Board Meeting Minutes were motioned for acceptance by Donna and seconded by Karen, motion carried. October 8, 2009 Public Meeting Minutes Tax Levy were motioned for acceptance by Karen and seconded by Lisa, motion carried.

 

Financial Report: October 31, 2009 financial report was motioned for acceptance by Donna and seconded by Lisa, motion carried.  

 

Committee Reports: Kathy, for the building committee, reported they were waiting on the weather to begin the base.  The bricks are at the library.

 

Special Orders:  None.

Board Development:  The board viewed Video #7 Strategic Planning.   Brenda and Debby reported on the trustee seminar they attended at Yorkville Public Library. It was noted items to be voted on by the board must be on the agenda. Brenda will ensure an organizational meeting is held each year in which we evaluate ourselves as a board. She also noted reports should be completed, reviewed and any questions answered prior to the scheduled meeting.

 

Unfinished Business: Wachovia Trust statement quarterly report was distributed. Wachovia also provided a letter of response to our attorney inquiries regarding the changes made due to our being a private foundation. 

 

New Business:  Resolution regarding Meetings and Conferencing via Electronic Means was motioned for acceptance by Kathy and seconded by Karen, motion carried. John will complete the Illinois State Library Capital Needs Assessment Survey. Updates on the Freedom of Information Act which are effective 1/1/10 were distributed and Debby will revise our policy accordingly. We also need to appoint and train a Freedom on Information Officer by 7/1/10.

 

Visionary Short/Long Term Plan: The board continues to plan community involvement activities.

Library Director’s Report:  TheHerb Wreath program is scheduled for 12/2/09 and on 12/16/09 there will be a “Make a 5 Minute Mug Cake” or “Soup in a Jar” program at the library. Tech Po Logic is still updating the PC’s and laptops. The library will be closed 11/26 and 11/27 due to the Thanksgiving holiday. The Friends of the Library are having their annual Christmas Cookie sale during regular operating hours on 12/4 and 5/09. Volunteers need to drop cookies at the library or at the Sheridan Methodist Church on 12/3. Volunteers are needed at the church at 4pm on 12/3 to assemble the cookies. Volunteers are needed to decorate the library on 11/23 at 5pm.

 

Adjournment: Motion to adjourn at 8:40pm was made by Kathy, seconded by Karen, motion carried.

 

Respectfully submitted,

 

 

 

Donna Klein-Acosta, Secretary